ARTICLE II - MEMBERSHIP

Section 1 - The membership of the Foundation shall consist of the following: All Members of the Ohio Fire Chiefs' Association Incorporated as defined in their Constitution, shall automatically hold membership in the Ohio Fire & Emergency Services Foundation.

ARTICLE IV - DUTIES OF THE BOARD OF TRUSTEES AND APPOINTED OFFICERS

Section 1 - Chair - The Chair or designee shall preside at all meetings of the Foundation, preserve order and decorum, decide questions of order, appoint committees, and the Chair shall be an ex-officio member of all committees.

All meetings shall be conducted in an orderly manner.  Whenever a question of procedure arises, “Robert’s Rules of Order, Newly Revised” shall be used as a guide.

Section 2 - Vice-Chair - The Vice-Chair shall be elected annually by the Board of Trustees and assist the Chair in every possible way.  In the absence of the Chair, the Vice-chair shall perform all the duties of that office.

Section 3 - Secretary-Treasurer - A Secretary-Treasurer shall be appointed by the Board of Trustees.  The Secretary-Treasurer may or may not be a member of the Foundation and shall serve at the pleasure of the Board of Trustees.  The Secretary-Treasurer shall be appointed by and may be removed by a majority vote of the Board of Trustees.

The Secretary-Treasurer shall collect all monies due the Foundation and shall have custody of the funds of the Foundation.  All monies belonging to the Foundation shall be deposited in the name of the Ohio Fire and Emergency Services Foundation, in a solvent bank subject to the approval of the Board of Trustees.  The Secretary-Treasurer shall keep a true and correct record of all monies received and disbursed, and shall, at each annual conference, present a written detailed report of all monies received and paid out during the preceding year.  The Secretary-Treasurer shall execute a surety bond determined by the Board of Trustees.  The expense of the said bond shall be borne by the Foundation.

Except for the necessary expenses of this office, the Secretary-Treasurer shall incur no expenses in the name of the Foundation without the authority of the Board of Trustees.  The Secretary-Treasurer shall not honor any expense incurred by an officer, member, or member of any committee, except by authority of the Board of Trustees.

The Secretary-Treasurer shall perform such duties as directed by the Chair or Board of Trustees.  When necessary, travel and hotel expenses shall be paid by the Foundation.

It shall further be the duty of the Secretary-Treasurer to keep a complete record of the proceedings of the Foundation and the Board of Trustees, and to have available said record not later than thirty (30) days after each meeting. 

Section 4 – Committees
Section 1 - The Education Committee shall consist of such members as the Board deems necessary.  The committee shall keep itself informed of changes in education and training requirements of the fire service and inform the Association of such changes.

The Ohio Fire Executive Oversight Committee shall consist of such members as the Board deems necessary.  The Oversight Committee shall oversee the Ohio Fire Executive Program and be responsible for curriculum development and evaluation and selection of OFE students.  Recommended changes shall be reported to the Board of Trustees for approval. 

The Scholarship Committee shall consist of such members as the Board deems necessary.  The committee shall be responsible for evaluating applicants that apply for scholarships and distributing scholarships in a fair and equitable manner.  Scholarships shall be awarded based on the guidelines within each scholarship fund.

Section 2 - Temporary or Special Committees may be appointed by the Chair as the need arises.

Section 3 - All committees shall report to the Board of Trustees annually.

ARTICLE VI - MEETINGS

Section 1 - The Board of Trustees shall meet not less than four (4) times each year. Meetings of the Board of Trustees shall be called by the Chair, who shall designate the date and place of such meetings.

Section 2 - A simple majority of the Board of Trustees shall constitute a quorum for the transaction of business at any meeting of the Board of Trustees.